Staff or Volunteers – Privacy Policy

Updated: 13/5/2026.

 

Our contact details

Name: Mr S R Jones

Address: Orchard Holiday Park and Fishery, New House Farm, St Michaels, Tenbury Wells, Worcestershire, WR15 8TW

Phone Number: 01568 750618

E-mail: info@orchardholidaypark.co.uk

Data controller registration no. ZA286619

 

The type of personal information we collect

We may collect and use the following information from you directly, or in the case of CCTV (indirectly):

    • Contact details (eg name, address, telephone number or personal email address)
    • Date of birth
    • National Insurance number
    • Gender
    • Copies of passports or other photo ID
    • Copies of proof of address documents (eg bank statements or bills)
    • Next of kin or emergency contact details
    • Employment history (eg job application, employment references or secondary employment)
    • Education history (eg qualifications)
    • Right to work information
    • Details of any criminal convictions (eg DBS checks)
    • Security clearance details (eg basic checks and higher security clearance)
    • Performance records (eg reviews, disciplinary records, complaints or disciplinary action)
    • Training history and development needs
    • CCTV footage or other recordings

    We also collect or use the following special category information. This information is subject to additional protection due to its sensitive nature:

    • Racial or ethnic origin
    • Trade union membership
    • Health information

We use the information that you have given us for;

We use personal data for the following reasons:

Data Processing Activity Lawful Basis Example
Recruitment and interviewing Contract Reviewing CVs and arranging interviews
Right-to-work checks Legal obligation Checking passport or visa status
Worker contract administration Contract Managing salary, benefits, job duties
Payroll processing Legal obligation / Contract Sending PAYE information to HMRC
Pension administration Legal obligation Auto-enrolment into workplace pension
Attendance and leave management Contract / Legitimate interests Recording annual leave and sickness
Performance reviews Legitimate interests Conducting appraisals and promotions
Training records Legitimate interests Tracking mandatory compliance training
Health and safety monitoring Legal obligation Recording workplace accidents
Occupational health information Employment law obligation (special category condition) Managing fitness-to-work assessments
CCTV in workplace Legitimate interests Preventing theft or ensuring safety
Emergency contact details Vital interests Contacting family during emergencies
Disciplinary and grievance procedures Legitimate interests / Employment law obligation Investigating misconduct complaints
References for former workers Legitimate interests

Providing references

 

Special Category Data

Where necessary, we may process special category data such as health or disability information.

We will only do this where permitted by law and where an Article 9 UK GDPR condition applies, including:

  • Employment law obligations
  • Occupational health purposes
  • Equality monitoring
  • Legal claims
  • Explicit consent where appropriate

 

Sharing Your Information

We only share information where necessary and lawful. We may share your information with:

  • Payroll providers
  • Accountants and auditors
  • IT service providers
  • Government authorities and regulators
  • Professional advisers where required
  • Law enforcement

 

Data Security

We take appropriate steps to keep personal data secure.

 

How long we store your personal information

We keep worker information only for as long as necessary.

  • Payroll and tax records: 6 years
  • Right to work records: employment period plus 2 years
  • CCTV footage: up to 31 days

 

International Transfers

Where personal data is transferred outside the UK, appropriate safeguards will be implemented in accordance with UK GDPR requirements.

 

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you and may ask for identity to verify you.

Please contact us at if you wish to make a request.

 

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at:

info@orchardholidaypark.co.uk 

01568 750618

Orchard Holiday Park and Fishery, New House Farm, St Michaels, Tenbury Wells, Worcestershire, WR15 8TW.

 

You can also complain to the ICO if you are unhappy with how we have used your data:

The ICO’s address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk